Gmail Workflow (part two)
The next step is to set up Gmail to send using these various email accounts. Otherwise, any time you respond to an email (from any of your accounts), it will appear from “yourgmailname@gmail.com”.
1. In Gmail, click the Settings button. Then navigate to the Accounts tab. The first section is called “Send mail as:”. Click “Add another email address.” and follow the instructions. The wizard will ask you information about your email account and send an authorization email to that account. This is to make sure you are the actual owner of that account. Once you get that email, you can click on the verification link or copy the verification code and paste it back into the wizard that you were just working with.
2. Be sure to mark the button in the section labeled “When receiving a message:” as “Reply from the same address the message was sent to” This makes Gmail behave more like a typical desktop application.
For help, see Gmail’s help section on this topic.
Note that when you are composing an email, you will have the option of choosing which account to send from. Just click the “change” button next to your “from” email address.
Now, you’ve set up Gmail to send and receive email from all your email accounts. If you want to interact with your email online only, you can stop here. But for those who still want to use a desktop application in conjunction with Gmail, read on. This is where it starts to get a little more complicated, but for those web workers who need the flexibility, it’s worth it.
Photo courtesy of quadmod. Licensed under Creative Commons.